Public Records Act; to include provisions relating to management & archiving of electronic records. (HB209)

Introduced By

Del. Kirk Cox (R-Colonial Heights)

Description

Public Records Act; electronic records. Updates the Public Records Act to include provisions relating to the management and archiving of electronic records. The bill creates new definitions for electronic records, lifecycle, metadata, conversion, and migration, and amends the powers and duties of the Library Board to be medium-neutral and to allow the Library to issue regulations and guidelines related to the lifecycle of records, generally. The bill requires the custodians of records to convert and migrate electronic data as necessary to maintain access to these records. Finally, the bill allows the Library to conduct audits of the record keeping practices of agencies subject to the act, and to file the audit reports with the Governor and the General Assembly. The bill also includes numerous technical amendments. This bill is a recommendation of the HJR 6 study (2004). Amends § 17.1-213 (“Disposition of papers in ended cases.”), § 42.1-76.1 (“Notice of Chapter.”), § 42.1-77 (“Definitions.”), § 42.1-78 (“Confidentiality safeguarded.”), § 42.1-79 (“Records management function vested in The Library of Virginia.”), § 42.1-82 (“Duties and powers of Library Board.”), § 42.1-85 (“Records Management Program; agencies to cooperate; agencies to designate records officer.”), § 42.1-86 (“Essential public records; security recovery copies; disaster plans.”), § 42.1-86.1 (“Disposition of public records.”), § 42.1-87 (“Archival public records.”), § 42.1-90.1 (“Auditing.”), of the Code of Virginia. View Full Text »

Status

03/07/2006: signed by governor
View Bill's History

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